Descripción del puesto
Position Summary
The Accounts Payable Assistant executes the payable process under the corresponding segregation of duties of the procurement to pay team. Review weekly invoices and/or taxes for payment and prepare payment proposals. Upload local and international electronic payments via online banking. Prepare checks and coordinate bank visits to cash checks. Book credit card expenses and process credit card payments. Manage petty cash payments, bookings, reimbursements and reconciliations. Book loan payments and review principal and interest distribution. Review Vendor Statement of Accounts and perform reconciliation and follow up on pending applications, credit notes or similar. Review open staff and vendor advance and reconcile general ledger accounts. Prepare monthly Balance Sheet Reconciliations. Execute monthly treasury analysis to fund bank accounts. Review services provided and not billed in order to estimate expense accruals. Elaborates monthly Tax Authority Form53 and Withholding Taxes for consultants. Supports the Procurement to Pay team with vendor communications and other ad hoc tasks.
Reporting Line and Organizational Structure
This position reports to: Procurement to Pay Coordinator, Finance Supervisor, Finance Director
Department: Finance
Organizational Accountabilities
ISP is committed to the health, safety and well-being of its students and staff. ISP also expects staff to comply with its policy and procedures that relate to statutory requirements and best practices outlined, but not limited to the ISP Staff Handbook. Of a particular importance are the policies related to Child Protection and Inclusion and Diversity. Appointees are accountable for completing available training on these matters and ensuring that their knowledge, and the knowledge of their staff, is up to date.
Key Accountabilities
1. The Accounts Payable Assistant is responsible for executing all payments.
2. The Accounts Payable Assistant funds the bank accounts according to cash flow projections.
3. The Accounts Payable Assistant guarantee payments according to payment terms.
Functions
- Follow Up with the Purchasing officers the open Purchase orders
- Review invoices for booking and/or payments
- Input invoice against Purchase Order
- Execute credit card reports, booking, reconciliation and payment
- Prepare payment proposal and process local, international transfers or checks
- Reconcile cash advance and payments
- Review vendor Statement of Accounts
- Maintain bank accounts funding as per cash flow projection
- Support with bank communication and documentation
- Review and perform actions to clarify bank transactions questions or returned funds
- Book loans payments
- Book bank charges
- Analyse general ledger accounts to prepare Balance Sheet Account reconciliations
- Book Interest Income
- Manage petty cash
- Post petty cash expenses
- Post accruals, reversals and adjustments
- Maintain close communication with key vendors to guarantee accurate balances
- Prepare and post Journal entry vouchers
- Prepare Tax Authority Form 53
- Prepare Tax Authority Forms related to withholding taxes of consultants
- Process tax payments and obtain certificates of good standing
- Execute cash flow projections
- Confirm payment advise emails are delivered successfully
Requisitos
Key Selection Criteria and Competencies
Essentials:
1. Education: University Degree in Finance or Accounting
2. Experience: 2 years of successful professional experience in Finance and/or Accounting
3. Language: Excellent oral and written Spanish and English language skills
4. Computer literate: MS and/or Google platform and Accounting Systems
5. High level of proficiency in computer skills
Desirables:
1. Exposure to a multicultural environment.
2. Experience with ERP (SAP Business One or R3)
Core competencies:
1. Results Driven: Ability to meet organizational goals and customer expectations. This includes Initiative, Accountability, Customer Oriented, Planning & Organization and Results Oriented
2. Functional Knowledge: Ability to solve problems and provide advice in area of expertise. This includes Problem solving, Diagnostic Information, Analytical Thinking, Technical credibility, Technological Awareness.
3. Communication: Ability to communicate in an accurate and timely manner. Ability to influence people in a positive and constructive way. This includes: Communication, Interpersonal Skills, Building Collaborative Relationships, Teamwork
4. Self-Management Competencies: These competencies are the foundation for success in each of the Administrative Core. This includes: Integrity/Honesty, Stress Management, Continual Learning, Flexibility, Creativity, Approach to Conflict
Detalles
Nivel mínimo de educación: Universitario (Graduado)
Tags:
Nosotros
ISP is a non-profit, student-centered, independent school, inspiring lifelong learners for a future without borders. We are recognized as a leader in international education, offering world-class opportunities for students since 3 years old at Early Childhood Center to 12th grade.
The International School of Panama operates under the license of the Ministry of Education of Panama and is accredited by AdvancED. As an authorized IB World School, we offer the International Baccalaureate Program (IB) for students in grades 11 and 12. In addition, we offer the unique Innovation and Entrepreneurship Certificate and AdvancED certified STEM programs.
ISP CHILD PROTECTION POLICY STATEMENT
Schools strive to ensure that all children in their care are afforded a safe and secure environment in which to grow and develop. Child abuse and neglect are violations of a child’s human rights and are obstacles to the child’s education as well as their physical, emotional, and social development. Child abuse and neglect are of growing concern in schools throughout the world.
The International School of Panama, in keeping with our core beliefs and mission statement, has adopted a Child Protection Policy that will empower students, families and staff in matters related to the health, safety and care of children in attendance at our school.
This Child Protection Policy is the school’s commitment to do our utmost to prevent and protect children from abuse. It is a statement of intent that demonstrates the school's commitment to safeguard children from harm and makes clear to all its members what is required in case of a known or suspected case of abuse. All ISP faculty, staff, and employees, as well as all students, parents and other relevant community members and service providers associated with the school (the “ISP Community”), have a legal obligation to report suspected incidences of child abuse or neglect whenever they have reasonable cause to believe that a child has suffered or is at risk of suffering any type of abuse regardless of the location where the abuse takes place.
You can find detailed information on our Child Protection Policy at isp.edu.pa
SOCIAL EMOTIONAL LEARNING, WELLNESS AND STUDENT LEADERSHIP
As an integral part of The International School of Panama, we are committed to fostering a nurturing and inclusive environment that values character development, social-emotional learning (SEL), wellness, and student leadership. We are seeking individuals who not only possess the necessary qualifications for the role but also bring a deep understanding and experience in promoting SEL, wellness initiatives, and facilitating student leadership development. Successful candidates will actively contribute to our mission of empowering students to thrive academically and personally by incorporating these topics into their work.
OUR CORE VALUES
Commitment to Excellence - We tackle challenges willingly and persevere in order to succeed.
Compassion and Integrity - We care for, respect, and value one another
Strength in Diversity - We embrace our differences, enrich our community, and make meaningful connections, ensuring our global mindedness.
Innovative Spirit - We are creative and curious learners, empowered to adapt to a rapidly changing world.
Lasting Impact - We contribute to a sustainable future by taking care of our planet and leaving our environment better than we found it.
OUR DEFINITION OF LEARNING
Learning is a journey of authentic discovery to develop understanding, skills, and character. This includes four principles:
Learning is Iterative - We learn through our mistakes, providing us opportunities to be creative and find solutions.
Learning is Exciting - We learn when we are inspired, challenged, and active.
Learning is Meaningful - We learn and grow when we apply our knowledge, skills, and understandings to real-world situations.
Learning is Social - We learn through sharing, interacting, and collaborating.
